Every home, tenant and deadline in one place.
Ownkeep is for landlords who manage their own lets. It shows what needs you today, keeps the records behind each home, and gets the paperwork ready.
14 days free. No card needed. The demo needs no sign-up.
Today
Start each day with what needs you.
Today lists what is overdue and what is due, each with the button you would press next.
- Late rent, with Mark paid and Send reminder
- Certificates that have run out, with Book a renewal
- Repairs that are due, and tenants' messages waiting for an answer
- Not today puts a job off, and most changes have an Undo
- A new workspace gets a setup card: add a home, who lives there, the certificates and the bank details tenants pay to
Rent and reminders
Rent in one grid, and reminders that chase for you.
See every tenancy's month at a glance, record what arrives, and let Ownkeep write the reminder.
- Monthly, four-weekly or weekly rent schedules
- Mark several months paid at once, or take a payment back with its reason
- Chasing is off until you turn it on: choose the first reminder, how often and how many, and whether each is checked by you first
- Optional reminder before rent is due: choose how many days ahead for all homes, or set each home its own, sent or checked first
- Pause a tenancy for a payment plan
- A rent statement as a PDF, and an arrears letter drafted from it to read and copy
- Ownkeep records rent and never holds it
Certificates and dates
Every certificate, for every home, in date.
A matrix of all your homes and a timeline of what is coming, with the file beside each item.
- Gas safety, EICR and EPC by the rules for England, Wales, Scotland and Northern Ireland
- Licences, insurance, alarm checks, risk assessments and key dates such as a fixed rate ending
- Reminders 60, 30 and 7 days before, and on the day
- Book a renewal: an email to your contractor in one step
- An EPC C by 2030 planner, with each home's works and cost
- For England, a landlord register check for each home and a pack to work from
Repairs
From a tenant's photo to a finished job.
Repairs sit on a board from open to done, with the photos, the messages and the contractor on each.
- Tenants report a repair with photos in the tenant app
- Email a contractor a job link with the address and photos, never the tenant's details: it needs no sign-up and works for 60 days
- A contractor book for the people you use
- Ownkeep suggests a hazard level, a target day and a contractor from your own book, with a message to copy. It works by fixed rules, sends nothing and is yours to use or hide, and Log a repair hints at urgency and trade as you type
- What a tenant said about their health stays out of the email to the contractor
- Hazard steps show Awaab's Law timings as targets to work to, and come due on Today
Awaab's Law applies to social landlords so far, so Ownkeep says plainly that its timings are not yet the law for a private landlord. See the GOV.UK guidance.
Renters' Rights
The new rules, with the dates checked.
Since 1 May 2026 assured tenancies in England are periodic (GOV.UK). Ownkeep sets a new English tenancy up that way, and helps with the notices.
- Section 8: choose the grounds, and Ownkeep works out the notice period and the earliest court date, checks Ground 8 against your rent records, and gives you the answers to copy onto Form 3A
- Section 13: Form 4A's date rules are checked as you type, with the answers to copy, and the notice and new rent are recorded
- Pet requests on a 28-day clock, with a reason for any refusal
- You serve the notice and check the form: Ownkeep prepares and records
The official forms are on GOV.UK. Ownkeep keeps records and checks dates. It is not legal advice.
Money and Making Tax Digital
Know what you made, and be ready for the quarter.
Costs, rent and the bank in one ledger, with the tax year's profit by home.
- Costs with HMRC categories, one cost split across homes, and regular costs set once
- Import a bank statement as a CSV, or connect your bank for a read-only look (Open Banking): each line gets a suggested match, and nothing is saved until you accept it. Ownkeep can read what went in and out, and never moves money
- Yield, cash flow, equity and loan to value by home
- Making Tax Digital: the figures for each quarterly update laid out by HMRC box, ready to review and to take to software from GOV.UK's list. Sending from Ownkeep has only been tested against HMRC's test service, so it is not live yet
- An accountant pack with every payment and cost, and totals in the SA105 boxes
Files and the inbox
Everything that comes in has a place to go.
Tenant messages, repairs and documents to sort arrive in one inbox, and files sit on the home they belong to.
- Drop a file in, and file it as a document, a cost or a certificate
- Your workspace has its own email address: send or forward a document to it and it waits in the inbox to be filed. The owner can make a new address any time, and the old one stops at once
- Reply to a tenant by email and in the tenant app together; snooze, mark done or reopen
- Share a file with a link that lasts 7 or 30 days, and stop it any time
- A removed file waits in the Bin for 30 days
Your own email and calendar
Use the Google or Microsoft account you already have.
Connect your own account from Settings, Connections. Each person connects theirs, and nobody else on the workspace can use it.
- You choose what to allow: send and calendar only, or also read your email, and optionally your files
- Send from my own email: rent reminders, replies to tenants, invitations and agreements to sign go from your Gmail or Outlook address, so replies land in your own inbox. Sign-in codes still come from Ownkeep
- File from my email: mail under a label or folder you choose, and mail with attachments from people Ownkeep knows, arrives in the inbox matched to the tenancy. Your mailbox is not changed
- Dates in my calendar: certificate dates, rent, tenancy ends and visits go in a calendar Ownkeep makes for you, one way only
- Bring in a file from Google Drive or OneDrive: search, and it arrives in the inbox to be filed
- Each switch can be turned off, and Disconnect removes the connection
Lettings
Find a tenant, with an advert page of its own.
Ownkeep writes the advert from your records, and the public page lets people book and apply.
- An advert with no house number and the rent stated, checked against the rules for fair letting, the bidding ban and the deposit cap
- A public page with the photos, rent and area, open viewing times, booking, questions and an application
- Each applicant's viewing, application, affordability against the rent and references in one place
- Choose or turn down, and the tenancy is set up from the one you choose
Agreements to sign
Send the tenancy agreement to be signed.
Prepare the agreement as a PDF from your files, send it, and each tenant signs in the tenant app.
- Each tenant on the tenancy reads the PDF, types their full name and ticks the consent wording to sign. You see who has opened it and who has signed
- You countersign once every tenant has, and the signed copy goes in the tenancy's files and is shared with the tenants
- The signed copy carries an audit certificate page: who signed, when, from what address and browser, the wording they agreed to and a fingerprint of the exact PDF
- Resend to anyone who has not signed, or cancel until someone signs. A request lapses after 30 days
- It is for agreements that are not a deed, for three years or less, in England and Wales. It records the signing and does not make a clause fair or valid
The tenant app
Your tenants get an app of their own, free.
You invite them from the tenancy, and they sign in with a code we email them: no password.
- They report repairs with photos, and see where each stands
- They see what they owe and how to pay
- They message you, and open the documents you share
- They sign the tenancy agreement you send, and look through an inventory, comment on a room and acknowledge it
- They can tell you they have paid, or when they will. It is only their word: rent shows as paid when you mark it received
Routines and approvals
The regular jobs done by rules you set.
Routines do the repeat work, and anything that matters waits for your yes.
- 21 routines across rent, compliance, repairs, tenancies, money and lettings: chase late rent, remind before rent and payment plan days, book certificate renewals and give tenants their copies, send the information sheet, prepare the deposit's prescribed information, send and chase repairs and quotes, flag a fixed term or notice that is ending, match sure bank lines, file documents and add regular costs
- Turn on the recommended set in one click, and see what each would do next before it does it
- Each is on or off, can always ask you first, can be run now, and keeps a history with Undo
- What is waiting for you sits in one Approvals queue in the inbox: approve, edit or decline. Waiting items expire after 72 hours
- Pause everything, from the sidebar, stops them all
And more
The rest of the job.
Inventories and check-out
Check in room by room with photos and send the PDF to your tenants. They look through it in the tenant app, comment on a room and acknowledge it, and you see who and when. Then check out against it and see what is worse, missing or new.
Deposits
Record the scheme, the reference and when the prescribed information was given, see the deadline for your nation, and return it with reasoned deductions.
Letters and mail merge
Six everyday letters filled in from your records, such as a missed rent payment or a notice of a visit. Write your own, email with the PDF, or merge to many tenants.
Owners, loans and values
Split a home between owners, keep its purchase, loans and values, and see yield, cash flow, equity and loan to value for each.
Calendar feed
A private link for your calendar app: certificate dates, rent until paid, tenancy ends, repair visits and viewings.
Search and shortcuts
Press Ctrl K (or ⌘K) to find a home, person, repair, file, cost or certificate from anywhere.
Bring your records in
Import homes, owners, tenancies, rent and certificate dates from an Excel or CSV sheet. Each row is checked and previewed before anything is saved.
Take them out again
Export every record, file and photo in one download, at any time, paid or not.
Price
£8 for your first home, then less.
£4 a month for each of homes 2 to 10, then £2 for each one after that. Yearly is two months free. 14 days free, no card.
See your own homes in it.
Start a free trial, or open the demo and look around first. Letting agency? See Ownkeep for agencies.
14 days free. No card needed. The demo needs no sign-up.